Permissions per group and chapter
Read, write, publish, individually for each group and each chapter. What someone may not read appears neither in their table of contents nor in search.
Not every page is for everyone. The price list belongs to sales, personnel matters to management, and installation mostly needs its work instructions. In Regelwerk, all of it still lives in one manual.
Groups instead of single permissions
You put each person in one or more groups, such as office, installation, or management. You give permissions to groups, not to single people. Someone in several groups gets, for each chapter, the highest permission any of those groups has.
Every group gets one of three levels for each chapter:
- Read See the published version.
- Write Create and edit drafts.
- Publish Publish drafts and restore earlier versions.
Each level includes the ones before it. With No access instead, the chapter does not exist for the group at all.
Inherited, with exceptions
Every group has a default permission for the whole manual. For single chapters or pages you set exceptions, and they apply to everything below them. Installation may read the whole manual but write only in its own chapter. Or a group does not see one particular chapter at all.
The access rights overview shows every group and chapter on one screen, so you set up a group’s access in one go instead of opening chapter after chapter.
Hidden means hidden
What someone may not read appears neither in their table of contents nor in their search results, not even as a title. Regelwerk checks this on the server with every access, not just in what the screen shows.
Why writing and publishing are separate is on the drafts and approval page.
Frequently asked questions
Can I give a permission to a single person?
Yes, through a group. Permissions always go to groups, so you keep the overview. For a special case, you create a group of its own, even with only one person in it.
Does everyone have to be in a group?
Yes, in at least one. Without a group, a person would see nothing.
Do administrators see everything?
Yes. Your business's administrators always have full access, regardless of groups, so nobody locks themselves out of the manual.
End the documentation nobody reads.
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